Position type: Temporary Full-Time (End date: 31/7/2026)

Hours: 37.5

Shift Pattern: 08:30 - 16:30, Monday - Friday

Pay range: £25,000

Breaks: 30 minutes

Closing Date: 30/11/2025

Interviews will take place: Wednesday 10th December & Thursday 11th December between 08:30 - 16:30.

The Procurement Assistant plays a key role in supporting the Procurement team by delivering accurate and timely administrative and coordination services. This includes managing supplier performance data, preparing reports, and ensuring clear, consistent communication across the business and supplier network.

Responsibilities include:

• Oversee and resolve invoice queries, liaising with Finance and suppliers to ensure accurate, timely resolution.
• Maintain and update procurement data within Recipe Professor, ensuring accuracy and alignment with system requirements.
• Review and summarise On Time In Full (OTIF) reports, highlighting supplier performance trends.
• Support supplier review meetings, preparing data packs, taking meeting notes, capturing actions, and following up as needed.
• Assist with risk analysis and the collection of supplier compliance documentation.
• Support alternative supplier searches, including research, coordination of meetings, distribution of updates, and follow-ups with suppliers and internal teams.
• Contribute to monthly procurement reporting, pulling together information and presenting clear summaries.
• Represent Procurement in weekly cross-functional meetings, noting and communicating actions to the wider team.
• Work proactively and independently, managing time and priorities within the agreed structure and guidance.
• Adhoc tasks as required

We’re looking for a proactive, highly organised individual who thrives in a structured environment, manages multiple priorities with confidence, and communicates effectively with stakeholders at all levels.

• Experience in procurement or supply chain administration is advantageous but not essential
• Exceptional administrative, organisational and time-management skills
• Strong communication abilities, comfortable engaging with diverse stakeholders and suppliers
• High computer literacy, with proficiency in Microsoft Excel and PowerPoint
• Ability to work independently, taking ownership of tasks with minimal supervision
• Meticulous attention to detail, with a methodical approach to data and document management
• Adaptable and resilient, able to perform in a fast-paced environment with shifting priorities
• Positive, solutions-focused mindset and a willingness to learn
• Full training provided on QAD, Recipe Professor, and other Zertus systems

• Pension (4% Employer Contributions) 
• Life Assurance Scheme at x4 basic salary.  
• Health Care Cash Plan via Paycare (Dental, Optical, Chiropody, Professional Therapy, Counselling cover), along with access to Paycare Perks for exclusive high street and retailer discounts.  
• 25 days of annual leave plus bank holidays
• Holiday Purchase Salary Sacrifice Scheme – buy up to one extra week per year (subject to meeting minimum criteria) 
• Cycle to Work Salary Sacrifice Scheme  (subject to meeting minimum criteria) 
• Electric Car Salary Sacrifice Scheme  (subject to meeting minimum criteria) 
• Family friendly policies including hybrid working opportunities and Maternity and Paternity leave above statutory minimum
• Annual engagement calendar covering an array of activities and educational events promoting diversity and inclusion 
• Participate in supporting your local community with opportunities to spend one day per year volunteering or fundraising and gain company-matched sponsorship.
• Company Wellbeing agenda including annual Wellbeing Week, Menopause Support Group and Mental Health First Aid programme
• Access to staff shops with exclusive discounts
• Monthly employee recognition scheme via the ‘Zertus Values Awards’
• Recruitment Refer a Friend rewards
• Training and Development Opportunities (Leadership courses, External qualifications, Professional memberships)  
• Engagement with GroceryAid